Ohio Wesleyan University | Campus Reservations | Campus Room Reservation Form

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Campus Room Reservation Form

THIS IS YOUR APPLICATION for the use of space. Please fill out the form completely. If the space you request is available you will receive a confirmation⁄contract in your e-mail. If the space you requested is not available, then the alternate space⁄date will be substituted or if this is not available then you will be contacted to make other arrangements.

Note: Please allow three working days for your request to be processed.

If you have already made a reservation and need to cancel or revise the information, please use the reservation modification form.

To reserve any of the following spaces, please contact the individual listed directly.

All Classrooms (BEFORE 4PM) – Office of the Registrar – x3200
Athletic Fields or spaces – Seth McGuffin – x3756
Chappelear Drama Center – Elizabeth Dale-Priestley – x3846
Gray Chapel – Brooke Martin – x3702
HWCC 326 – Jenifer Burks – x3152
Jemison Auditorium – Brooke Martin – x3702
Monnett Garden – Bill Edmunds – 363-8815
Peale Chapel – Sarah DuBois – x3083
Rooms in Beeghly Library – Marsha Zavar – x3234
Ross Art Museum – Justin Kronewetter – x3602
R.W. Corns (Technical Training Room and IS Conference Room) – IS Help Desk – x3120
Other IS Help Desk (x3120) rooms: Corns 303, CWSC 377, and Phillips 209

Note: Fields marked with an asterisk (*) are required.

Reservation Information

*Requested Event Date: (MM/DD/YYYY)
Alternate Event Date: (MM/DD/YYYY)
*Begin Time: (include a.m. or p.m.)
*End Time: (include a.m. or p.m.)
*Expected Attendance:
*Name of Event:
*Organization/Department:
Recurring: (if applicable)
Until: (MM/DD/YYYY)
If other, please specify:

Building, Room, and Setup Information

*Requested Building:
*Requested Room(s):
Alternate Building:
Alternate Room(s):
Seating Setups (Seating Arrangement) (506k PDF*)
Setup Style:
Please describe your room setup:

Information and Additional Services

Campus Organizations/Groups
B&G charges will be assessed to the above account number for the staff support time worked outside of the normal working hours (overtime and/or doubletime) at a flat rate of $13.50 per person per hour for housekeeping services, and $22.00 per person per hour for any trade services. This charge could include two hours before the event, event duration, and two hours after the event, depending upon the support effort required by the group/event. The above group/event will be assessed for the cost of the rental of any equipment requirements (such as tables, chairs, risers, etc.) that must be obtained through an outside vendor if the equipment is not readily available from campus stock.

All Applicants must agree to the following:
If using the Benes Banquet Rooms the Applicant agrees not to tape anything to the Benes Room Walls. The applicant is expected to leave the room rented and the equipment in a reasonable manner. This would be similar to the manner in which it was found. The applicant will be held financially responsible for any damages found after the event. All decorations must be approved prior to your event. Glitter may not be used on any occasion. Firearms are prohibited on the Ohio Wesleyan University Campus.

*I have read, understand, and agree to the above statements.

I agree

Catering
APPLICANT must contact Catering at 740-368-3453 to place order. The order for food must be received at least one week prior to the event.

Note: Any requests for alcohol must be contracted through Food Service.

*I understand that all catering needs must go through Chartwells, per university policy.

I agree

Note: You may also go to the Catering page if you will be requesting food for your event.

Sound Equipment
APPLICANT must contact Administrative Services at 740-368-2998 if event is not in HWCC or CORNS.

A/V Equipment
APPLICANT must contact Audio Visual at 740-368-3265.

Additional Services:

	Catering
	Sound Equipment
	A/V Equipment
	Public Safety

If you require Public Safety, number of officers:

Your Information

*Full Name:
*Phone Number:
*Cellphone Number:
*E-mail Address:
*Account Number:
Office Manager’s E-mail Address:
Billing Name and Address: (if applicable)

News Tip and Event Notification Form

Ohio Wesleyan’s communication staff wants to help publicize your news and events. To work effectively, we need information well in advance of your event, so please click on the link below and complete our publicity form after making your room reservations. Thank you!

News Tip and Event Notification Form

* Note: You will need the free Adobe Reader software to view/print PDF files. Click the “Get Adobe Reader” icon to begin the download process.